Our team is fortunate to represent the fighting fifth, also known as Georgia’s 5th Congressional District. We are a diverse, dynamic, ambitious, and intentional team that is driven by the mission of the promise of America, for all. Our guiding principle is to always center the voices of those most marginalized in our communities. We collectively fight to uplift the voices of the district regardless of where they were born, their skin color, their zip code , their bank account or who they love. We will use all levers to meet people's needs while delivering on the promise of America.
The Office of Congresswoman Nikema Williams has an immediate need to hire a Scheduler/Executive Assistant based in the Atlanta district office. Interested candidates should submit a resume and cover letter by September 30th. Once the application period closes, the office will contact qualified candidates to begin our interview process.
To apply, send your resume, cover letter and a brief writing sample to GA05NWRB@mail.house.gov And include “scheduler/executive assistant quote in the subject line. Due to the volume of applications we receive, we will only contact you if we are able to move forward with your application. Please no calls, direct emails or walk-ins.
The Scheduler/Executive Assistant supports the Member in all functions designated and maintains the Congresswoman’s official schedule, travel plans, and related records. This position also acts as a liaison for the Congresswoman with the staff, public and other Members of Congress. The ideal candidate is self-motivated, highly organized, personable, dependable, professional and committed to serving high performing member. Evening and weekend hours are often required.
ESSENTIAL JOB FUNCTIONS:
o Prepares the daily schedule for the Congresswoman and distributes copies to the Washington, D.C. and district office;
o Prepares detailed itineraries and memos for the Congresswoman, including important numbers, locations, guest background and contact names;
o Prepares monthly projected schedules for the Congresswoman;
o Briefs the Congresswoman on all scheduling activities and requests of the Washington, D.C. and district office;
o Schedules all staff meetings and briefings involving (with or for) the Congresswoman;
o Coordinates scheduling of press, interviews, radio and television time with the Press Secretary/Communications Director;
o Coordinates photo opportunities with constituents and/or for major events;
o Makes reservations for the Congresswoman air travel, ground transportation, and lodging;
o Submits vouchers for travel and expense reimbursement to the staff member/contractor responsible for submitting office bills for payment;
o Reviews the Congresswoman’s mail and invitations;
o Responds to all invitations, either by written correspondence or by personal telephone call;
o Maintains files of all invitations that have been declined, accepted, or that are tentative/pending;
o Ensures that the Congresswoman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;
o Monitors the Congresswoman’s incoming telephone calls, takes messages, and returns calls as requested;
o Places outgoing calls for the Congresswoman and maintains a record of calls;
o Maintains the Congresswoman’s files, including notes, correspondence, and all information relating to travel;
o Acts as a liaison for constituents and other individuals when they visit the Congresswoman;
o Acts as a liaison between the Congresswoman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congresswoman attendance at meetings or to coordinate travel plans;
o Maintains a good working relationship with the Congresswoman, Chief of Staff, District Director, staff and constituents;
o Accepts performance-based criticism and direction;
o Works well under pressure and handles stress;
o Works a flexible schedule including long hours, nights, and weekends; and
o Performs other duties as assigned.
Associate degree is preferred, but not required, with least four years of office experience. Congressional office experience is a plus; Experience making travel reservations and arrangements is a must. Alternatively, four to six years of related work experience.
SKILLS AND KNOWLEDGE REQUIRED:
o Strong telephone, oral and written communication skills;
o Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments;
o Proficiency in word processing/Typing;
o Strong organizational skills;
o Thoroughness and careful attention to detail;
o Ability to work cooperatively and courteously with others;
o Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner;
o Thorough knowledge of office administration, policies, practices, and procedures;
o Thorough knowledge of office Google Suite, Microsoft Teams and other organizational applications; and
o Thorough knowledge of office equipment & machines.
o Work is mainly performed in an office environment. Noise levels are usually moderate; and
o Ability to work in a small workstation without an expectation of privacy.Apply online