District Scheduler and Office Manager

District Scheduler and Office Manager

Congressman Kurt Schrader (OR-5) seeks a District Scheduler and Office Manager based in Oregon. The staff member in this position will perform a variety of administrative and operational duties including maintaining Member’s in-district schedule, record keeping, managing district IT needs, hiring and managing interns.

Essential job functions:

  • Prepares district schedule for Member including but not limited to address, directions, purpose of meeting, contact info, staffing, etc; makes travel plans when required;

  • Prepares online briefing book for Member for district visits;

  • Actively participates in strategic scheduling of Member to ensure Member is reaching each part of District;

  • Maintains database of all scheduling requests, invitations

  • Responds to all invitations either by written correspondence or personal phone call; logs communication on each request in database;

  • Responsible for managing all aspects of the yearly Congressional Art Competition

  • Monitors the District Office’s compliance with House Rules, including franking reporting and ethics rules;

  • Manages Salem and Oregon City office functions including supplies; technology (including copier, phone system, and computers); GSA inventory; leases (parking and office); communications with security contractor; cleaning services; etc

  • Serves as Law Enforcement Coordinator for district offices as outlined by House Sergeant at Arms; maintains files related to communications with US Capitol Police

  • Works with DC office counterpart to ensure all district bills are forwarded on time;

  • Maintains up to date information on office accounts for printing, supplies and travel;

  • Provides logistical support and staffing of Member at district meetings and events;

  • Recruits, trains and manages interns for state offices;

  • Drafts and posts social media posts for in-district visits in conjunction with Communications Director;

Qualifications include a working knowledge of Oregon’s 5th congressional district, a service-oriented attitude, strong organizational skills, proficiency at prioritizing and managing multiple projects at one time, a capacity to work both independently and as part of a team, and strong written and oral communications skills. Bachelor’s degree preferred and/or 2 to 3 years of experience. Spanish language proficiency is a plus.

Salary range for this position is $45,000 to $55,000 plus benefits.

This office is an equal opportunity employer and as such is committed to building and maintaining an inclusive and diverse work environment. All qualified candidates are encouraged to apply.

The Office will be taking applications through March 12, 2021 and may remain open longer should the position remain unfilled. Please email your resume and cover letter to: OR05KS.resumes@mail.house.gov with subject line: District Scheduler.