Operations Assistant

Operations Assistant

The House Office of Diversity & Inclusion (ODI) seeks a detail-oriented and well-organized Operations Manager.

As the Operations Manager, you will be responsible for providing direct administrative and scheduling support to the Director and the rest of the ODI Team. As a strong candidate, you will be proactive, have excellent written and oral communication skills and attention to detail, be able to anticipate problems and offer solutions, communicate clearly in a fast-paced environment, manage competing priorities, and work effectively with different teams.

Key Responsibilities

  • Responsible for general reception and administrative duties, including but not limited to answering phones, taking meeting notes, managing supplies/vendors, and drafting correspondence;

  • Provides direct administrative and scheduling support to the Director of ODI;

  • Maintains team calendar and coordinates all internal and external meetings/events;

  • Manages the calendars of appointments for the Candidate Services team, including scheduling intake meetings, resume reviews, and mock interviews;

  • Manages the intake and dissemination of requests sent to the ODI team;

  • Support the drafting, reviewing, and editing of regular office reports;

  • Performs duties with a high level of professionalism while maintaining tact and confidentiality; 

  • Effectively utilizes office technology/equipment to keep the office well-organized and functioning smoothly;

  • Performs other duties and projects as assigned.

Qualifications: 

  • Bachelor’s degree and 3 years of experience in an administrative role

  • Experience supporting a team in a fast-paced environment and detail oriented 

  • Knowledge of technology/office equipment and willingness to learn new information systems and software; proficiency in the use of computer applications and in Microsoft 365 applications (e.g., Excel, PowerPoint, Word, Teams, OneDrive)

Interested candidates should apply by following the instructions here https://house.csod.com/ux/ats/careersite/1/home/requisition/339?c=house

Candidates will be asked to upload a cover letter and a resume. Salary commensurate with experience. The office is an equal opportunity employer; we do not discriminate on the basis of race, sex, color, age, religion, disability, national origin, military status, sexual orientation, or gender identity or expression. We strongly value the diversity of our employees and encourage candidates from diverse backgrounds to apply. No phone calls or drop-ins, please. Please apply by November 1, 2021.


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