Staff Assistant / Legislative Correspondent

Staff Assistant / Legislative Correspondent

The office of Congresswoman Marie Newman (IL-03) seeks an enthusiastic, highly organized, detail-oriented, and reliable Staff Assistant/Legislative Correspondent to join the Washington, DC office.

Responsibilities include:

  • Front office management – answering and screening phone calls, handling deliveries, processing tour and flag requests, ordering supplies, maintaining a clean and welcoming front office and Member office, drafting commendations and greetings, and ensuring strong constituent services

  • Constituent correspondence program management – sorting and batching incoming correspondence, drafting and editing response letters, managing up to ensure timely approvals from supervisors, maintaining fast overall response rates, compiling a weekly mail report, and co-managing a proactive 499 program

  • Intern program management – recruiting, vetting, onboarding, training, and day-to-day management of DC interns, with oversight from the Chief of Staff

  • Serving as IT and emergency coordinator – coordinating the office’s technology and systems needs with the Systems Administrator and serving as the office point-of-contact for emergency preparedness

  • Other tasks as assigned – coordinating the office’s annual Congressional Art Competition and Congressional App Challenge and assisting with administrative and legislative projects as needed.

The ideal candidate is extremely organized, detail-oriented, dependable, and thrives in a fast-paced environment with tight deadlines. They possess strong interpersonal and communication skills and the temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner. Superior research, writing, proofreading, and editing skills are a must. Candidates will be self-starters, critical thinkers, creative problem solvers, tech savvy, collaborative, responsive to feedback, committed to contributing to a positive work environment, and passionate about public service.

Prior Capitol Hill experience is preferred. Illinois ties and Indigov experience are a plus. The office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, military status, age, marital status, or parental status. Candidates of diverse backgrounds are encouraged to apply.

To apply, submit a cover letter, resume, 2 writing samples (at least 1 constituent letter), and 3 references – in one merged PDF – to with the following subject line: SA/LC - [First and Last Name]. No phone calls or walk-ins, please.