Scheduler

Scheduler

SUMMARY:

Congresswoman Lori Trahan (D-MA-03) is hiring a Scheduler in her Washington, D.C., office. This position maintains the Congresswoman's DC and District schedule, travel plans, and related records and acts as a liaison for the Congresswoman with the staff, public, and other Members of Congress. This individual will work closely with other staff - particularly senior staff - to ensure efficient and seamless day-to-day office operations.

INSTRUCTIONS TO APPLY:

Interested candidates should submit a one-page cover letter and resume in a single PDF to ma03.hiring@mail.house.gov with the subject line “FIRST AND LAST NAME – Scheduler” by Friday, July 29. The office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, military status, age, marital status, or parental status. Diverse candidates are encouraged to apply. No calls or drop-ins, please.

ESSENTIAL JOB FUNCTIONS:

  • Prepares the daily schedule for the Congresswoman

  • Prepares detailed itineraries for the Congresswoman, including important numbers, locations and contact names;

  • Briefs the Congresswoman on all scheduling activities and requests of the Washington, D.C. and district office;

  • Schedules all staff meetings and briefings involving the Congresswoman;

  • Coordinates scheduling of press, interviews, radio and television time with the Communications Director;

  • Coordinates photo opportunities with constituents;

  • Makes reservations for the Congresswoman's air travel, ground transportation, and lodging;

  • Reviews the Congresswoman's mail and invitations;

  • Responds to all invitations, either by written correspondence or by personal telephone call;

  • Maintains files of invitations that have been declined, accepted, or that are tentative/pending;

  • Ensures that the Congresswoman is provided with briefing materials for each event by coordinating with event participants and the appropriate legislative and/or district staff;

  • Coordinates the staffing of or staffs the Congresswoman while she’s in DC

    • This may include driving the Congresswoman (vehicle not required)

  • Maintains the Congresswoman’s Daily Call and To-do lists via google keep

  • Maintains the Congresswoman's files, including notes, correspondence, and all information relating to travel;

  • Acts as a liaison for constituents and other individuals when they visit the Congresswoman;

  • Acts as a liaison between the Congresswoman and other Members, committee staff, White House, and government offices and agencies to arrange for the Congresswoman's attendance at meetings or to coordinate travel plans;

  • Maintains a good working relationship with the Congresswoman, staff and constituents;

  • Accepts constructive criticism and direction;

  • Meets attendance requirements as established by the office;

  • Works well under pressure and handles stress;

  • Works a flexible schedule including long hours, nights, and weekends; and

  • Performs other duties as assigned.

EDUCATION/EXPERIENCE:

This is a key role in the office, and is not viewed as entry level. Prior congressional office experience and/or experience making travel reservations and arrangements strongly preferred.

SKILLS AND KNOWLEDGE REQUIRED:

  • Strong telephone skills;

  • Doesn’t take self too seriously.

  • Strong oral and written communication skills;

  • Ability to exercise discretion and independent judgment with respect to prioritization of and recommendations on appointments;

  • Strong organizational and filing skills;

  • Thoroughness and careful attention to detail;

  • Drivers License (vehicle not required)

  • Ability to perform essential job functions above;

  • Ability to work cooperatively and courteously with others; and,

  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.

WORKING CONDITIONS:

  • During normal conditions, work is performed in an office environment where noise levels are usually moderate;

  • Ability to work in a small work station without an expectation of privacy;

  • And work may be done remotely depending on current COVID-19 policies.

  • Hours will vary depending on the House and Congresswoman’s schedule.