Scheduler/Executive Assistant

Scheduler/Executive Assistant

SCHEDULER/ EXECUTIVE ASSISTANT

Description: The Office of Congressman Adriano Espaillat (NY-13) seeks an experienced Scheduler or Executive Assistant to be based in his Washington, DC office. This is not an entry-level position. Candidates must have exceptional organizational skills, meticulous attention to detail, the ability to prioritize and manage multiple tasks under tight deadlines and the ability to work under pressure in a fast-paced environment. 

The Scheduler/Executive Assistant serves in an important advisory capacity for the Member and works closely with the Chief of Staff, District Director, communications, and policy teams to coordinate the Member’s official schedule and arrange travel plans.

The Scheduler/Executive Assistant acts as a liaison for the Member with other congressional offices, constituents, and distinguished guests including executives from the public, private, and nonprofit sectors.

KEY SUMMARY

  • Receives, organizes, and responds to all incoming scheduling requests with diligence

  • Briefs the Member on all scheduling activities of the Washington, DC, and New York district offices on a daily basis

  • Collects all relevant logistical and background information for all items on the schedule

  • Works with the Member, Chief of Staff to determine and finalize the Member’s daily schedule and daily briefing materials

  • Updates the Member and relevant staff of any scheduling changes throughout the day

  • Monitors and tracks the Member’s incoming telephone calls, manages messages, and returns calls as requested

  • Coordinates official travel arrangements and staffing of the Member

  • May be required to staff the Member while he’s in DC

    • This may include driving the Member (a vehicle is required)

  • Works in coordination with co-scheduler on all duties

  • Reports directly to the Chief of Staff

Qualifications: The ideal candidate will have Congressional work experience and prior scheduling or office management experience. District or NYC ties are a plus.

Our office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, national origin, disability, military status, age, marital status, or parental status. People of color and people from underrepresented groups are strongly encouraged to apply. This office requires all staff and interns to complete a full SARS-CoV2 vaccination course, regardless of recovery from prior coronavirus illness, as a condition of employment.

Salary: The salary range for this position is $60,000 - $70,000 per year, depending on experience.

How to Apply:
Please submit your resume to espaillat_jobs@mail.house.gov with the subject line “Scheduler/Executive Assistant”